Executive Assistant to ED Business Support Stanbic IBTC
Stanbic IBTC Bank is a leading African banking group focused
on emerging markets globally. It has been a mainstay of South Africa’s
financial system for 150 years, and now spans 16 countries across the African
continent.
Stanbic IBTC Bank values original thinkers with genuine
insight and the team commitment that will help our clients outperform the
market. As Africa’s largest and most respected bank, our Global Markets
division offers you an outstanding opportunity to rapidly develop your banking
talents. You will work across a range of financial instruments, operating
within very different markets and countries.
Our ambitious plans now mean we are looking for a highly
experienced Fixed Income Trader
Stanbic IBTC Bank is recruiting to fill the vacant
positions:
EXECUTIVE ASSISTANT TO ED
POSITION DESCRIPTION
The Executive Assistant would work directly with the ED,
Business Support and support the day to
day running of the ED’s office
KEY RESPONSIBILITIES
Ensure seamless and efficient running of the ED’s office:
• Keeping an efficient and effective diary
• Prioritizing the ED’s meeting schedules
• Ensuring that the ED is updated on all his meetings,
events and changes made to his calendar
• Ensuring that meeting invites and minutes are sent out as
and when due
• Appropriately screen and answer all telephone calls, take
messages and respond to queries as appropriate
• Ensuring effective preparation and timely arrival of ED at
meetings and functions, proactively managing any diary conflict
• Managing administrative matters in the ED’s office.
• Responding to the administrative queries on the ED’s
behalf
• Coordinate logistics with respect to ED’s activities
(travel, coordination of administrative tasks, welfare, support tools, expense
retirements, petty cash funding etc)
Manage clients efficiently:
• Keeping an updated list for birthday gifts, Christmas
gifts etc.
• Ensuring that adequate records of all important visitors
are kept
• Ensuring delivery commitments are chased up and delivered
• Seamless stakeholder management/ interface
Manage Events and Programmes:
• Organize events on behalf of the ED as required.
Provide Support to Stakeholders:
• Know all relevant stakeholders
• Ensure ED’s matrix partners / guests are adequately taken
care of on visits
Ensure the ED’s office is compliant with all the Bank’s
policies:
• Be familiar with all the applicable Bank’s policies
• Ensure cash retirements are processed as and when due
• Ensure gratification forms are properly filled and
submitted
Manage information appropriately:
• Ensure all confidential documents for shredding are
immediately shredded
• Ensure proper filing of documents (electronic and paper)
• Disclosure of information regarding the ED’s office must
be on a need to know basis.
• Follow up with meeting organizers where necessary to
ensure that the ED has access to all required documents for his meetings
Efficient cost optimization processes:
• Ensure the ED is aware and approves of all debits to the
ED’s cost center
Demonstrable support for the ED
• Effective collaboration with the ED and the ED’s Business
Manager in completion of assigned tasks and strategic initiatives
• Evident participation in wider initiatives
KEY PERFORMANCE MEASURES
• Number of diary conflicts over the period
• Efficient preparation of the ED for meetings
• Timely dispatch for letters, minutes, email correspondence
and chasers for regional reports and deliverables
• Hassle-free administration (including over travel, daily
welfare, limited downtime with support tools, timely retirement etc)
• Timely reminders & delivery/presentation of cards,
gifts, etc
• Up to date records of these visits/updated visitors’
register
• Hitch -free events hosted by the ED’s office
• Alignment of ED’s office with Bank’s policies
• Knowledge of all relevant stakeholders
• Ensure EDs guests are adequately taken care of whenever
they visit
• Ensure effective capture of meeting deliberations and
follow-up on team/MANCO updates on action plan/deliverables
Visit Following Link To Apply For This Job:
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