Usaid Nigeria Program Assistant Jobs Abuja 22nd September 2014
USAID/Nigeria in Abuja is seeking to employ suitable and
qualified candidates for the position of Program Assistant in that HIV/AIDS
& TB office.
OPEN TO: All Interested Candidates
POSITION TITLE: Program Assistant (2 Positions), FSN-08
OPENING DATE: September 09, 2014
CLOSING DATE: September 22, 2014
WORK HOURS: Full-time; 40 hours/week
SALARY: FSN: N4,494,OS4.00 p.a (Starting basic salary on
FSN-8 Position Grade)
In addition to the basic salary. all allowances will be paid
in accordance with the Mission Local Compensation Plan
PROGRAM ASSISTANT
BASIC FUNCTION:
The Program Assistant will provide project/program
management support to one or more Divisions within the Office ofHIV/AID &
TB team to ensure programmatic and strategic achievement of USAID NIGERIA’s
priorities. Duties include but not limited to financial and performance
monitoring and oversight for assigned partners/initiatives, analytic and
contract duties in support of project management teams. Other specific
assignments will vary, but the Program Assistant position additional provide’
support to project management teams in handling a variety of administrative and
process orientated tasks involved in the management to the program/project
activities within the assigned Division, including but not limited to, managing
Quarterly data gathering processes, assuring vital records are maintained, and
assisting to monitor activity budgets. Work includes a variety of research
reporting, monitoring and analytic duties, and coordinating the work with
other activity managers, Division chiefs ane
HIV/AIDS Office Director and Deputy Office Director, Mission
Office Directors and senior Mission management, Government of Nigeria (GoN)
officials, and Implementing Partners (IP) counterparts.
This requires considerable specialized knowledge of USAID or
USG programming policies. Procedures and documentation in addition to keeping
a— of and adapting to changing public health, agency and global priorities.
MAJOR DUTIES AND RESPONSIBILTIES
Project Management
The Program Assistant is responsible for providing project
management support to assigned implementing partners. The Program Assistant
identifies problems that may be encountered in the implementation of projects.
Support includes but not limited the project achievement and financial
monitoring, correspondence and provision of guidance and recommendations to
resolve and issues, and providing written activity status reports to activity
managers and Division Chiefs. The Program Assistant ensures that performance
monitoring systems are in place, and that measures and indicators of portfolio
impact are established. The Program Assistant contacts IPs to collect and
monitor performance data, and prepares status reports and program/project
reports for us:
within the assigned Division and Office, and provides
information on IP progress in achieving outputs and results for selected
activities, as needed. The Program Assistant drafts documents related to
program planning, implementation and management including memoranda letters,
performance reports, trip reports, analyses, etc. The Program Assistant also
manages electronic and hard copy filing systems for assigned implementing
partners provides input when coordinating the administrative aspects of
assignee
Implementing partner and provides input into any relevant
Division strategy development, specifically support related to program
monitoring and tracking.
Administrative Support for Division:
The Program Assistant supports other Activity Mangers and
the Division Chief to prepare routine and extraordinary reports, including all
Division specific contributions to program reporting, the Country Operational
Plan and Semi-Annual and Annual Reports, budget and program analyses, quarterly
accrual reports, briefings, presentations, and other reporting requirements.
The Program Assistant further provides support to Activity Mangers in the
day-to-day management, monitoring and evaluation of program/project
implementation; takes minutes at meeting and conferences and assures that
obligations and commitments are upheld and deadlines are met. The Program
Assistant prepares oral and written reports and briefings for assigned’
Division or Office Director/Deputy Director, on request. The Program Assistant
also supports other activity managers in maintaining project records and status
reports, including quarterly technical and financial reports, accruals and budget
tracking tables; preparing and updating project documentation; and tracking
contractor expenditure and budgets. In addition, the Assistant collects, analyzes
and interprets information from other sources
(IPs, donors, GoN Ministries. etc.) as needed to identify
opportunities to strengthen assigned Division program/projects. The Program
Assistant organizes field trips, conferences and seminars and ensures maximum
participation by target audiences; and prepares written and oral briefings for
Division Chief and others, on request. Performs other duties as assigned or
required.
MINIMUM REQUIREMENTS:
NOTE: All applicants MUST address each selection criterion
detailed below with specific and comprehensive information supporting each
criterion or the application will not be considered.
Education: Bachelor’s Degree or its equivalent in Health or
Social Sciences is required.
Prior Work Experience: One to three years of progressively
responsible experience in project management or program assistance or related
work is required, preferably in HIV/AIDS, TB or public health areas. Prior
experience in the collection, analysis and presentation of information is
required. Prior experience in budgeting and financial monitoring also required.
Prior USAID or USG experience is highly desirable.
Language Proficiency: Level IV (Fluent) English language
proficiency, speaking and writing is required.
Knowledge: A good knowledge of the concepts, principles and
practices of public health within Nigeria is desirable. Sound knowledge of
Nigeria’s economic, social, cultural and political characteristics is required.
A general knowledge of USAID programming policy and HIV programming is highly
advantageous
Skills and Abilities: Ability to obtain, organize, analyze,
evaluate and present information and draft clear and concise reports is
required. Ability to work in a fast-paced, collaborative environment is
required. Excellent skills in the operation of word processing, graphics,
office information systems and database.
SELECTION PROCESS:
It is essential that the candidate address the required
qualifications above in the application.
ADDITIONAL SELECTION CRITERIA:
Management will consider nepotism/conflict of interest,
budget, and residency status in determining successful candidacy. Current
employees serving a probationary period are not eligible to apply. Current
employees who are qualified will be given preference. Only successful
applicants who meetthe minimum requirements will be notified. The Human
Resources Office will NOT accept applications or resume submitted in U.S.
Government official envelopes. The minimum requirements must be adequately
addressed in the cover letter of your application package. Failure to do so
will disqualify your application.
TO APPLY
Interested applicants for this position MUST submit the
following, or the application will not be considered:
A type-written application specifically applying for this
position, and addressing the minimum requirements as advertised. Please
reference the job title and announcement number on the application letter. A
current resume or curriculum vitae, listing all job responsibilities; plus Any
other documentation (e.g., essays, certificates, awards, copies of degrees
earned) that addresses the qualification requirements of the position as listed
above. Please indicate position title and vacancy announcement number on the top
right corner of the envelope and also on the subject line of the application
letter
USAID Nigeria
ATTN: Human Resource Office
c/o U.S. Embassy
1075 Diplomatic Drive
Abuja,FCT,
Nigeria
POINT OF CONTACT:
Tel: 09-461-9300 ext. 9319
CLOSING DATE FOR THIS POSITION IS: September 22, 2014. An Equal
Opportunity Employer
DUE DATE: 22 September, 2014
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